PRO.FILE DMS   Document Revisions & Version Tracking   The Profile System tracks any type of document, in any format. Manage Microsoft Word, Excel, PowerPoint, Visio documents, or other industry standard tools such as WordPerfect, AutoCAD, scanned documents, images or just about anything. The Profile Document Control System will archive all revisions of a document for future access. Though most users can only access the most current versions of documents, FulL Access Users can view the following information for each past revision of a document: ·         Revision information ·         Approvals for that revision ·         Distribution for that revision ·         Change requests ·         Reviews ·         Previous version of the document ·         Other revision information   ISO Document Control                           The Profile Document Management & Control System is specifically designed to optimize an organization's ISO 9001:2000, ISO 14001 & OHSAS 18001 management system. The Document Control System is specifically designed to meet and exceed the following management system requirements: ISO 9001:2000 Quality Management System Standard 4.2 Documentation requirements 4.2.2 Quality manual 4.2.3 Control of documents     ISO 14001 Environmental Management System Standard 4.4.4 Environmental management system documentation 4.4.5 Document control     OHSAS 18001 Health and Safety Management System 4.4.4 Documentation 4.4.5 Document and data control    Approvals & Distribution Routing   The Profile Document Control System streamlines the time intensive process of tracking down document approvals/reviews, as well as ensuring that staff have access to the most current, controlled versions of documents available. When a document has been entered or revised the system prompts the user to send the document out for approvals/reviews prior to release. If selected, the user can select from a central listing of approvers available, or select a group distribution list. Once the user processes the approvals the Profile system will automatically email notify the people responsible for responding. Those users can then click directly on a link in their email to enter a screen where they can confirm their approval, or reject the document and upload an edited copy. Once a document is released the administrator can also create a distribution list, this will trigger email notifications to all staff, suppliers or customers requiring access to the updated document. The Profile system is an extremely powerful and efficient tool for processing approvals, reviews and distribution.    PRO.FILE  PRO.FILE PDM  PRO.FILE DMS CAD Integration  ERP Integration  Projects, User and Roles  Workflow  Multi Site Operation  Change management  Electronic Vault  Security PRO.FILE ensures that knowledge is retained and can be reused, that it can be provided to decision-makers at the push of a button – and no longer languishes where nobody can find it. Unlike many conventional document management systems, aimed exclusively at unstructured office documents, PRO.FILE is built to manage highly complex documents created by designers and engineers, including detailed CAD models, technical drawings, bills of materials, product descriptions and all associated graphics and spreadsheets. PRO.FILE is geared towards the needs of manufacturers, plant and mechanical engineering companies, utilities, and facilities management organizations. PRO.FILE also includes an electronic project folder, which provides staff from different units and at different geographical locations with a central repository for all documents.